Privacy Policy

Last updated: November 16, 2025

This Privacy Policy explains how we collect, use, protect, and handle your information when you use our Certificate of Sponsorship verification service.

Information We Collect

Documents You Upload

When you use our verification service, you may upload:

• Certificate of Sponsorship documents (PDF, images, or other formats)
• Related immigration documents for verification

Important: Uploaded documents are processed for verification and automatically deleted after analysis is complete. We do not permanently store your documents.

Technical Information

We automatically collect:

• IP address and browser type
• Usage data (pages visited, verification timestamps)
• Device and operating system information

Account Information (if applicable)

If you create an account, we collect:

• Email address
• Username and password (encrypted)
• Verification history (metadata only, not documents)

How We Use Your Information

We use collected information to:

• Provide verification services: Analyze uploaded documents for authenticity
• Improve our AI: Enhance detection accuracy (using anonymized data only)
• Prevent fraud: Identify and prevent abuse of our service
• Communicate with you: Send verification results and service updates
• Comply with legal obligations: Respond to lawful requests from authorities

Data Retention

Data Security

We protect your information using:

• Bank-grade encryption (AES-256) for all data transmission and storage
• Secure servers with regular security audits
• Access controls limiting who can view uploaded documents
• Automatic document deletion after processing

See our Data Security page for comprehensive security information.

Sharing Your Information

We do not sell your personal information.

We may share information only in these limited circumstances:

• Service providers: Third-party processors who help us operate our service (under strict confidentiality agreements)
• Legal requirements: When required by law, court order, or government request
• Safety: To prevent fraud, abuse, or harm to our service or users

We never share uploaded documents or personal immigration information with marketing companies, data brokers, or unauthorized third parties.

Cookies and Tracking

We use essential cookies to:

• Keep you logged in to your account
• Remember your preferences
• Analyze site usage (anonymized analytics)

You can control cookies through your browser settings, but disabling essential cookies may affect service functionality.

Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update inaccurate information
• Deletion: Request deletion of your account and data
• Objection: Object to certain data processing activities
• Data portability: Request your data in a machine-readable format

To exercise these rights, contact us through the methods listed in our About page.

Children's Privacy

Our service is not intended for users under 18 years of age. We do not knowingly collect personal information from children.

International Users

Our services are primarily designed for UK visa applicants. If you access our service from outside the UK, your data may be transferred to and processed in the United Kingdom. By using our service, you consent to this transfer.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify users of significant changes by posting a notice on our website.

Date of last revision: November 16, 2025

Contact Us

For privacy-related questions or concerns:

• Review our Data Security information
• Read our About page

Legal Basis for Processing (UK GDPR)

We process your personal data under these legal bases:

• Consent: When you upload documents for verification
• Legitimate interests: To improve our service and prevent fraud
• Legal obligation: To comply with applicable laws